1. General

YMCA supplier payment terms are established by YMCA Purchasing when adding a new supplier to the Verian purchasing system. The Payment Terms in Verian dictate when payments to suppliers will be made. YMCA employs a "Net 30" payment term meaning that the payment will be issued 30 days from the date of the suppliers invoice after product or service has been received. Purchase orders sent to the supplier reflect these terms and conditions and they apply to all invoices received by the YMCA. Payment terms other than "Net 30" can only be negotiated by YMCA Purchasing.

We advise suppliers not provide product our services without a PO which is electronically provided to supplier via email. YMCA electronic PO’s have been approved, meaning the YMCA has agreed to purchase and payment will follow our agreed upon terms. Product or service provided without an electronic PO have not been approved and will delay or decline payment. 

2. Electronic Transmission

Purchase Orders are transmitted by electronic transmission via email, such transmission shall have the legal significance of a duly executed original delivered to the Supplier.

3. Data & Payments

Suppliers are required to maintain their own catalogs in the Verian supplier portal or provide a Punch Out connection into Verian. Therefore, pricing on the Purchase Order is based on the suppliers current managed catalog or signed quote attached to PO and what YMCA has agreed to pay. Suppliers agree that pricing provided the YMCA in the supplier managed catalog or Punch Out is the best price and agrees to meet or beat pricing. The net amount shall be payable within 30 days after the later of delivery and acceptance of goods or other performance.

4. Improper Performance and Disputes

In addition to other remedies provided by law, YMCA reserves the right to reject any goods or to revoke any previous acceptance and to cancel all or any part of a Purchase Order if Supplier fails to deliver all or any part of the goods or perform any of the work. Acceptance of any part of the Purchase Order shall not bind the YMCA to accept any future shipments or work, nor deprive it of the right to return goods already accepted.

5. Warranty

Supplier expressly warrants all goods delivered under a Purchase Order to be free from defects in material and workmanship and to be of the quality, size and dimensions ordered and or work performed under a Purchase Order to be in conformity with all plans, specifications and other data incorporated as part of a Purchase Order.

6. Risk of Loss

Unless the Purchase Order expressly states otherwise, all goods shall be shipped FOB: the "Ship to" location designated in the Purchase Order. Risk of loss shall not pass to YMCA until goods called for in a Purchase Order actually have been received and accepted by the YMCA at the destination specified. Supplier assumes full responsibility for packing, crating, marking, transportation and liability for loss and/or damage even if YMCA has agreed to pay freight, express or other transportation charges.

7. Termination Without Cause

YMCA, in its sole discretion and without cause, may terminate this Purchase Order, in whole or in part, at any time without incurring liability to Supplier for lost profits, or any other costs or damages, other than the proportionate value of the purchase price for work completed on site or goods delivered.